U3A Wellington City – Privacy Statement (2026)

U3A Wellington City collects and uses personal information so we can provide membership services and run our programme of lectures and Special Interest Groups (SIGs).

What we collect

We collect the personal information you choose to give us, including:

Your name
Your contact details (email, phone, postal address)
Your membership and subscription information
Your SIG participation (if applicable)

If we request any optional information, we will tell you why we are collecting it and you may choose not to provide it.

Why we collect your information

We collect and use your information to:

Maintain contact with you about U3A activities
Manage membership and subscriptions
Administer our lecture programme and SIGs
Send newsletters, notices, and AGM information
Support the work of our Committee and SIG convenors

We only use your information for purposes directly related to running U3A Wellington City.

Who can access your information

Access to your information is limited to:

Committee members who need it for their role
SIG convenors (only for the members of their own group)
Our authorised service providers who host or process data on our behalf

We do not share your information with anyone else unless required by law.

How we store and protect your information

Your information is stored securely in our membership systems and online services. We protect it by:

Using secure, reputable service providers
Restricting access to authorised people
Following good data‑handling practices

We keep your information only as long as it is needed for membership and administrative purposes.

Your rights

You have the right to:

Ask for a copy of the personal information we hold about you
Ask us to correct any information you believe is wrong

To exercise these rights, contact us at membership@u3awellingtoncity.org.nz or write to:

U3A Wellington City Inc. 3B/20 Oriental Terrace Oriental Bay Wellington 6011 New Zealand

If a privacy breach occurs that may cause you harm, we will notify you and the Office of the Privacy Commissioner as required by the Privacy Act 2020.